AI operating systems · NZ + AU
Leads answered in minutes. Quotes out the same day. Numbers live on your phone. Built around the tools you already run, and you own every piece of it.
12 questions · 5 minutes · score shown instantly
The problem
Quotes get written at 9pm, after the kids are down.
A $60k enquiry sits unanswered for three weeks. You find out when they go with someone else.
The same job gets typed into the job system, the accounts and a spreadsheet. Three times.
You think the year was profitable. You’ll know for sure when the accountant tells you.
A holiday means the phone doesn’t stop. So you stopped taking them.
Growth is capped at the ceiling of your own hours. More jobs just means more nights.
None of that is a work-ethic problem. It’s a systems problem.
Today
One enquiry. Typed into the job system, into Xero, into a spreadsheet. Three times.
The quote goes out at 9:47pm. After the kids are down.
And the $60,000 enquiry? It sat unanswered for three weeks.
With the system
Captured, answered, quoted, invoiced, paid. Nothing typed twice. Nothing waits on you.
Built around the tools you already run. In your name from day one.
See where yours leaks →A job, todayThe same job, on the system
What we build
We don’t sell another app your team has to fight. We build an operating system around what you already run: your job software, your accounting, your inbox, your phone. Then we run it with you.
01
Enquiries from the website, email and phone land in one place, get answered in minutes, and get followed up until there’s an answer. Nothing slips through again.
02
Job details stop being retyped across three systems. We integrate what you have. We don’t replace it, and we don’t create another place to enter data.
03
Pipeline, job profit and cash, live on one dashboard you can read from your phone. Not a surprise from the accountant at year-end.
04
Ask in plain English. Which quotes are still unanswered? Which jobs made money last month? The system knows, so you don’t have to dig.
Step 01
A short, structured deep-dive into how a job actually moves through your business, from first call to final invoice.
Step 02
Fixed scope, fixed price, built for you. Your team keeps working the way they already work while the system takes the admin.
Step 03
Go-live isn’t goodbye. We keep the system running, tune it every month, and report in plain English.
Every account, every login, every line of data sits in your name from day one. If we ever part ways, it all keeps working and it’s all still yours. No lock-in. That’s the deal.
Proof
We run on what we sell. Aaron’s own education company runs on an operating system of 140+ AI agents. A typical night looks like this. Every line is a job the system does without a human touching it.
An enquiry lands from the website. Answered in under two minutes.
Follow-up scheduled. If they go quiet, the system doesn’t.
An overdue invoice gets its reminder. Politely. Again tomorrow if it has to.
Yesterday’s payments reconciled into the books.
The morning report lands on the phone: pipeline, cash, bookings.
Current build · cabinetry + fitout
Right now we’re building the same thing for a custom cabinetry and commercial fitout manufacturer in Tauranga: every enquiry captured and followed up across web, email and phone, their tools connected into one flow, and a live KPI dashboard the owner can question from his phone.
The full case study publishes at go-live, with real numbers. We don’t publish results we don’t have yet.
The firm
Wilton Systems is Aaron Wilton-Jones. Aaron built his own education company and hit the wall every owner hits: the admin grew faster than the business. Instead of hiring an ops department, he built one out of AI. That system now answers leads, chases invoices, reconciles the books and reports to him daily. Wilton Systems builds the same for established trades and manufacturing businesses.
We’re small on purpose. Aaron designs and builds every system personally, which means we take on a few builds at a time and finish what we start. If we’re not the right fit, we’ll say so on the first call.
The scorecard
Twelve questions, five minutes, scored the way we’d score it if we walked in your door. Your score on the spot, where the leaks are, and what to fix first.
Get your scoreStraight answers
You don't need it. We build it for you and wire it into how your team already works. Your time cost is a handful of conversations, not a software rollout.
Every owner says that, and every owner is right. That's why the first step is mapping your business, not installing a template. We build around your tools and your way of working.
Most owners we talk to have been. It's why everything here is fixed scope, fixed price, and in your name from day one. If we ever part ways, the system keeps running and it's still yours.
The dashboard is the smallest part. The system works in the background: catching leads, sending follow-ups, syncing your books. You get answers on your phone, not another login to remember.
Not quite. Most AI automation agencies sell a chatbot or a handful of one-off automations. We build and run the whole operating layer: lead capture, integrations, reporting, follow-up. One system, one accountable firm, and you own all of it.
A lot of it is. You'll notice we don't lead with it. What we sell is leads that stop slipping, quotes that go out faster and numbers you can trust. AI is just what makes that affordable for a business your size.
Talk to a human
No funnel, no pitch deck. Tell us what’s eating your week. If we can help, we’ll tell you how. If we can’t, we’ll tell you that too.
Prefer email? [email protected]